Your public records should be searchable.
Thousands of municipal records still live across filing cabinets, scanned PDFs, old databases, and disconnected departments. DataJackpot helps towns turn them into organized, searchable public archives.
Public records are public. Finding them shouldn’t be the hard part.
Local governments hold decades of incredibly useful public information. But much of it was created long before modern search systems existed.
A single building’s history might be spread across a filing cabinet, a scanned permit book, an assessor database, planning-board PDFs, and a spreadsheet maintained by another department. That makes even simple records requests expensive in staff time.
Digitize it once. Find it forever.
Send what you already have
Scans, PDFs, photographs, spreadsheets, database exports, or other records. The Town determines what is provided and can redact information beforehand.
We organize it
DataJackpot extracts, cleans, structures, standardizes, and connects the records while preserving the underlying source documents.
Make it searchable
We create a simple searchable system so staff, residents, and researchers can find the records without starting from scratch every time.
We already do this at scale.
DataJackpot exists to collect and structure fragmented public records. We already work with permits, parcels, assessments, certificates of occupancy, violations, contractor records, deeds, government decisions, and other municipal information across the country.
This campaign takes that infrastructure and gives it back to the towns producing the records.
Less records retrieval. Better public access.
Save staff time
Reduce repeated searching, scanning, and retrieval of the same historical records.
Preserve older records
Create durable digital copies of information currently stored in physical files or aging systems.
Search instead of dig
Find records by property, address, record type, year, permit number, or other available fields.
Better public access
Residents and researchers can answer more questions without requiring manual staff assistance.
Keep control
The municipality decides which records are included and what information should be redacted before transfer.
Start free
We are willing to take on an initial municipal digitization project completely free of charge.
What can we organize?
Have something else? Send it to us.
A records portal, not a records request.
An example of the kind of public search a town archive can power. The data below is fictional.
The Town stays in control.
Municipal records are the Town’s responsibility, and the process is built around that.
You choose what to send
The Town decides which records are provided, and can redact information from any file before it is transferred.
Public records only
We work with public records. If something should not be public, it stays with the Town or stays internal.
Originals are preserved
Original documents are retained alongside the structured information. We do not modify the underlying historical record.
Start with one department
An initial project can cover one department or one category of records. No town-wide migration required.
We fit your process
We work around the Town's existing systems and workflows rather than forcing a giant migration.
Official records stay with you
This is a searchable copy for access and preservation. The Town's official records stay exactly where they are.
Give us one filing cabinet.
We do not need a town-wide technology migration. Start with one painful collection of public records: a decade of building permits, old certificates of occupancy, historic property cards, planning files. Whatever currently takes staff the most time to retrieve. Give us the records and let us show you what they can become.
Have records sitting in a filing cabinet?
Let us turn them into something your staff and residents can actually search.